1. TITLE
a. The name of the Club is the Ngaruawahia United Association Football Club Incorporated, hereinafter referred to as the Club.
2. OBJECTS
a. To foster, control, and encourage the game of Association Football, particularly in the Ngaruawahia area of New Zealand
b. To purchase, take on lease or exchange, hire, or otherwise acquire any real or personal property and any rights or privileges which the Club may think necessary or convenient.
c. To raise money by subscriptions and to grant any rights and privileges to subscribers.
d. To make, adapt, vary, and publish rules, by-laws and regulations dealing with any of the matters comprised in the above mentioned objects, and to take all such steps as shall be deemed necessary or advisable for enforcing such rules, regulation, by-laws and conditions.
3. CLUB COLOURS
a. The Club colours shall be a combination of green, white and black.
b. The colours shall not be changed without the concurrence of 75% of the members as being entitled so to do, vote in person or by proxy at a General Meeting of which notice specifying the intention to propose the resolution has been given as required.
4. MEMBERSHIP
a. The Club shall be affiliated to the local governing Football Association and to Football New Zealand and shall conform to such rules and regulations as those Associations deem fit and proper.
b. Every application by a person to become a registered player of the Club shall be made in writing to the Secretary on the authorised registration form, or if the person is already a registered player of another club, shall be required to comply with the rules relating to transfers and the completion of any forms required.
c. Honorary Members shall consist of the Patron, President, Secretary and Treasurer and such other persons as may be elected to honorary membership by Management Committee of the Club. Honorary members shall not be required to pay a subscription and shall have the same rights and privileges as financial members.
d. Persons wishing to become ordinary members shall forward their request to the Secretary and upon confirmation at a Committee Meeting and payment of relevant subscription, shall be entitled to full rights and privileges of the Club.
e. The Club shall maintain a register of all Life Members, Honorary Members, playing members and non-playing members of the Club which shall be held and updated by the Secretary.
f. Any member, for service rendered, may be elected a life member of the Club, but only at an Annual General Meeting of the Club, and by a 75% majority of the members present. The name of any proposed Life Member must be submitted to and approved by the Management Committee prior to the Annual General Meeting taking place. A Life Member shall be entitled to all privileges of membership including that of voting at all meetings but without liability to subscription.
5. RESIGNATIONS
a. Any member may resign from the Club by giving written notice to the Secretary with payment of their subscription for the current year.
6. FEES AND SUBSCRIPTIONS
a. The annual fees for all memberships shall be fixed at a meeting of the Management Committee and be confirmed at the Annual General Meeting and social members fees shall be due and payable within thirty (30) days of the meeting.
b. Every registered playing member of the Club shall be required to pay such fees prior to the third official fixture and that players who apply for membership after the third official fixture shall become financial before playing for the Club.
c. The Management Committee shall be empowered to deal with such members who fail to comply with this rule as may be considered necessary.
d. The Annual subscription shall be sufficient to cover such expenses as are necessary to ensure the efficient administration of the Club.
7. ENTRY OF TEAMS
a. The Club shall enter that number of teams and in any division which it is capable of controlling and is authorised under the rules of the local governing Football Associations.
8. CONDUCT OF MEMBERS
a. The Club is responsible to the local governing Football Associations for the conduct of all its players, members and officials
b. The management Committee shall have the power to call on any player or member to explain or answer for his/her conduct.
c. The Club shall have the power to reprimand, fine, suspend, accept the resignation of, or expel any member who shall infringe any rules of the Club
9. VOTING POWERS
a. At the Annual General Meeting only Financial members (those who have met the terms of their annual subscription), Honorary members and Life members may vote. Proxy votes are allowed as long as both the nominee and nominator are financial members and the proxies are lodged with the Chairman before the start of the meeting.
Vacancies occurring during the year amongst any officers or members of the Management Committee may be filled by resolution of the Management Committee.
10. GENERAL MEETING
a. The Annual General Meeting of the Club shall be held not later than November 30th in each year. At least seven days notice of such General Meetings shall be advertised in the local press with an Agenda paper specifying the nature of the business to be transacted
b. The Management Committee shall also have power to call an Extraordinary General Meeting
c. Ten or more financial members shall be required to form a quorum at any General Meeting
d. Every question submitted to a meeting shall be decided by a show of hands, on the voices, or by Ballot as the Chairperson may direct
e. Except where these rules otherwise direct a resolution shall be carried by a simple majority of the financial members present and voting
f. The Chairperson of the Club shall preside at all meetings of the Club unless he/she is unavailable and then he/she shall appoint a nominee.
11. OFFICERS
a. The officers of the Club shall be elected at the Annual General Meeting and shall consist of all or any of the following: Patron, President, Chairperson, Vice President/s, Club Captain, Honorary Secretary, Honorary Treasurer, Committee members.
12. MANAGEMENT COMMITTEE
a. The Management Committee shall also be appointed at the Annual General Meeting and shall consist of the following: Chairperson, Secretary, Treasurer and no less than three (3) other officers as described in Clause 11.
b. Six (6) shall be the number required to form a quorum for the Management Committee Meetings.
c. Each Management Committee member of the Club shall be required to attend and vote at all Meetings and shall be financial.
d. The Management Committee has power to appoint sub-committees or co-opt additional members but they shall be subordinate to the Management Committee.
e. Any member of the Management Committee absenting themselves from three consecutive meetings of the committee without reasonable excuse may be deemed to have vacated his/her seat on the committee.
f. Nominations for seats on the Management Committee or Officers of the Club may be sent to the Secretary prior to the Annual General meeting. Should sufficient nominations be not forthcoming (including Retiring members who seek re-election) the Chairperson of the Annual General Meeting may accept nominations at the meeting.
g. The Management Committee shall have power to deal with all matters concerning the appointment of any officers for special duties, the interpretation of these rules, and the determination of any matters not specially provided for therein.
h. The resolutions and decisions of the Management Committee shall be binding upon all members of the Club until they are rescinded or varied by the vote of the majority of financial members present and voting at a General Meeting.
i. No Association football match shall be played under the name of the Club without the sanction of the Management Committee.
13. HONORARY SECRETARY
a. The Honorary Secretary shall conduct the correspondence and have custody of documents belonging to the Club.
b. Shall notify members of the committee at least three (3) clear days prior to any Committee and General Meeting.
c. Shall keep full and correct minutes of all Committee and General Meetings, and produce them at all meetings and shall file all records and communications connected with The Club.
d. The committee shall have power to grant an honorarium to the Honorary Secretary.
e. All communications and correspondence shall be addressed to the Secretary
14. HONORARY TREASURER
a. The Honorary Treasurer shall receive all monies due to The Club and their receipt shall be a sufficient discharge.
b. All monies so received shall be paid by them into the Club account at the bank as the committee determines.
c. Shall submit at the Annual General Meeting a duly audited account of all receipts and disbursements and a statement of the assets and liabilities.
d. The committee shall have power to grant an honorarium to the Honorary Treasurer.
15. BANK ACCOUNT
a. The funds of the Club shall be lodged with the bank as the Management Committee may determine. Minimum of two of four appointed signatories shall be required to operate the accounts to be appointed by resolution of Management Committee.
16. CONTROL OF FUNDS
a. The funds of the Club shall be in the absolute control of the Management Committee but subject to all general directions from time to time given by financial members of the Club during any General Meeting.
17. BORROWING POWER
a. The Management Committee shall have power to raise any sum of money for any of the purposes set out in rule 15 hereof, and, or, to pledge, mortgage, or give security for such monies over any of the assets of the Club both real and personal.
18. COMMON SEAL
a. The Common Seal of the Club shall be kept in the custody of the Club Secretary and shall be affixed to any necessary document.
19. REGISTERED OFFICE
a. The registered office of the club shall be the address of the Club or such other place decided by the Management Committee. Notice of the situation of such registered office shall be given to the Registrar of Incorporated Societies, as also shall any change.
20. FINANCIAL YEAR
a. The financial year of the Club shall commence on the first day of October in each year and shall conclude on the last day of September next following.
21. WINDING UP
a. The Club may be wound up voluntarily if the Club at a General Meeting of its members passes a resolution by 75% of its members being entitled to so do in person, requiring the club to be wound up, and the resolution is confirmed at a subsequent General Meeting held for that purpose and held not earlier than thirty (30) days after the date on which the resolution to be confirmed, was first passed.
b. If upon the winding up or dissolution of the Club, there remains, after satisfaction of all debts and liabilities, any property or assets whatsoever, the same shall not be paid to or distributed among the members of the Club but shall be given or transferred at the discretion of the members to a charitable organization having similar objects to the Clubs or in default of such an organization, shall be at the discretion of a Judge of the Supreme Court of New Zealand to determine a public charity or charities as the judge deems appropriate.
22. ALTERATIONS TO RULES
a. Subject to Section 21 of the Incorporated Societies Act 1908 these rules or any of them may be altered, added to, or rescinded by resolution passed by a majority of not less than 75% of members being entitled to do so, voting in person or by proxy at a General Meeting of which the notice specifying the intention to propose the resolution has been given.